Privacy Policy

GroTech Search is a specialist recruitment consultancy.

Data Controller
GroTech Search Ltd
Email: hello@grotechsearch.com
Website: www.grotechsearch.com

If you have any questions about this Privacy Policy or how we process your personal data, please contact us using the details above.

Depending on how you interact with us, we may collect:

Information you provide

• Your name
• Email address
• Telephone number
• Company name
• Your relationship to the referred company
• Bank payment details (only where required for referral payments)
• Any messages or comments you submit

Information about the company you refer

You may provide:

• Company name
• Website
• Industry
• General hiring information
• Contact person's name
• Business email address
• Business telephone number
• Job titles or recruitment requirements

Please only provide personal contact details where you have permission to do so or where another lawful basis under applicable data protection law exists.

Automatically collected information

When you visit our website we may collect:

• IP address
• Browser type
• Device information
• Pages visited
• Date and time of access
• Website usage analytics

This information helps us improve our website and services.

We use your information to:

• administer the Referral Programme;
• assess referral eligibility;
• contact you regarding your referral;
• contact referred companies where appropriate;
• process referral payments;
• provide customer support;
• improve our website and services;
• comply with legal and regulatory obligations;
• prevent fraud and misuse of the Programme.

We do not sell your personal information.

Under the UK GDPR, we rely on one or more of the following lawful bases:

• Performance of a contract where we administer the Referral Programme.
• Legitimate interests in operating our recruitment business, managing referrals and developing commercial relationships.
• Legal obligations where we are required to retain records for tax, accounting or regulatory purposes.
• Consent, where legally required.

If you provide contact details for another individual, you confirm that:

• you have their permission to share their details with GroTech Search; or
• another lawful basis exists for sharing their information.

We reserve the right to request an introduction by email where appropriate.

We may share information with:

• payment providers;
• professional advisers;
• accountants;
• IT and cloud service providers;
• website hosting providers;
• CRM providers;
• regulators or government authorities where legally required.

We do not sell or rent personal information to third parties.

Some of our technology providers may process information outside the United Kingdom.

Where this occurs, we ensure appropriate safeguards are in place, including contractual protections approved under UK data protection law.

We retain personal information only for as long as reasonably necessary.

Typically:

• Referral records – up to 7 years
• Payment records – up to 7 years
• Website analytics – in accordance with our analytics provider settings
• General enquiries – typically up to 24 months

We may retain information longer where required by law or to establish, exercise or defend legal claims.

Under UK data protection law, you may have the right to:

• access your personal information;
• request correction of inaccurate information;
• request deletion of your information;
• restrict processing;
• object to certain processing;
• request data portability where applicable;
• withdraw consent where processing relies on consent.

To exercise your rights, please contact us at: hello@grotechsearch.com

We will respond in accordance with applicable law.

Our website may use cookies and similar technologies to improve functionality, understand website usage and enhance user experience.

Where required, we will request your consent before placing non-essential cookies.

Further information is available in our Cookie Policy.

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse or disclosure.

However, no internet transmission or storage system can be guaranteed to be completely secure.

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites.

We may update this Privacy Policy from time to time.

The latest version will always be published on our website with the updated Effective Date shown at the top of this page.

If you have concerns about how we process your personal information, please contact us first so we can try to resolve the issue.

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO): https://ico.org.uk/

GroTech Search Ltd
Email: info@grotechsearch.com
Website: www.grotechsearch.com